ASSISTANT TO THE CHAIRMAN

• Location: Cau Ong Lanh Ward, Ho Chi Minh City

• Working Hours: Monday – Friday (8:00 AM – 5:00 PM) (Flexible schedule based on the Chairman’s itinerary and business travel requirements)

Primary Responsibilities & Key Tasks

Primary Responsibilities

• Support the Chairman of the Board of Directors (BOD) in schedule management, information coordination, tracking, and expediting the execution of executive directives.

• Ensure all information, operational reports, and documentation prepared for the Chairman are comprehensive, accurate, timely, and strictly confidential.

• Monitor progress on meeting action items, executive resolutions, and key strategic tasks/projects as directed by the Chairman.

• Facilitate seamless connection and operational coordination between the Chairman, the Executive Board, internal departments, and subsidiary units.

• Execute other duties directly assigned by the Chairman, ensuring high quality, timeliness, and adherence to requirements.

Detailed Key Tasks

• Executive Support & Administrative Operations:

  • Manage, organize, and optimize the Chairman’s schedule, meeting calendars, and business travel itineraries.

  • Prepare documentation, files, briefing materials, and executive reports for meetings, work sessions, and business trips.

  • Attend designated meetings; record meeting minutes, key decisions, and post-meeting action items.

  • Track, follow up, and update the status of action items resulting from the Chairman’s instructions.

• Information Coordination & External Relations:

  • Serve as the primary focal point for information exchange and task coordination between the Chairman, Executive Management, and internal departments/units.

  • Receive, classify, consolidate, and disseminate incoming and outgoing documentation in line with executive directives.

  • Assist the Chairman in receiving and working with strategic partners, key clients, government authorities, and relevant external stakeholders.

  • Coordinate the organization of high-level meetings and working sessions with partners and key stakeholders.

• Project Tracking & Data Analysis:

  • Track and evaluate the progress of key projects, programs, and critical directives.

  • Aggregate and analyze business and operational data to support governance and decision-making.

  • Prepare weekly, monthly, and quarterly executive management reports as required.

  • Promptly escalate operational bottlenecks, risks, and critical issues requiring the Chairman’s review.

• Legal Review & Governance Documentation:

  • Coordinate the review, verification, and preparation of contracts, legal documents, official correspondence, and critical files prior to submitting them for the Chairman’s approval.

  • Collaborate with cross-functional units to streamline documentation and approval workflows.

  • Fulfill additional tasks assigned directly by the Chairman of the BOD.

Requirements

• Education: Bachelor’s Degree or higher.

• Gender: No requirement.

• Experience: Minimum 2 years of experience in equivalent roles such as Executive Assistant, Executive Secretary, Assistant to CEO/Chairman, or Office Manager. Experience in Logistics or Express Delivery/Courier industries is highly preferred.

• Language Skills: Proficiency in professional English is an advantage.

• Personal Attributes & Mindset:

  • Proactive, highly responsible, and supportive attitude.

  • Meticulous, detail-oriented, organized, and disciplined.

  • Agile, perceptive, and highly adaptive in problem-solving and handling emerging issues.

  • Highly resilient under pressure with high schedule flexibility to support business needs.

  • Utmost integrity, trustworthy, with strong professional ethics and strict commitment to corporate confidentiality.

• Core Competencies & Functional Skills:

  • Strong interpersonal, communication, and cross-functional stakeholder management skills.

  • Excellent organizational, planning, and task coordination abilities.

  • Proficient in data aggregation, business analytics, and executive report writing.

  • Strong project tracking and multi-tasking capabilities.

  • Proficient in developing executive presentations, reports, and briefing documents.

  • Advanced command of Microsoft Office, particularly MS Excel and MS PowerPoint.

  • Effective negotiation and external partner relation skills are advantageous.

• Domain Knowledge:

  • Sound understanding of general business operations, supply chain logistics, and corporate governance.

  • Familiarity with commercial contracts, legal frameworks, and regulatory requirements in business operations is a plus.

  • Knowledge of Logistics / Express Delivery operations is a strong plus.

  • Systemic thinking with a holistic perspective and a proactive problem-solving mindset.

Benefits

• Salary: Negotiable based on candidate capability and experience.

• Statutory Benefits: Full statutory insurance coverage (Social, Health, and Unemployment Insurance) and paid annual leave as governed by Vietnamese Labor Law.

• Bonuses & Welfare: Public Holiday bonuses, 13th-month salary, Lunar New Year bonus, birthday gifts, and employee wellness allowances.

• Culture & Environment: Annual company trip, professional and energetic workplace with a young, dynamic team.

• Career Growth: Clear advancement paths and direct exposure to top-level corporate executive governance.